AI MICRO POLICY

Treatment of AI-Assisted Submissions (Accessibility Cases)

1. Scope

This internal policy regulates the treatment of submissions in which Artificial Intelligence is used strictly as an assistive tool due to disability or accessibility needs, in accordance with Article 14 of the Official Rules.

2. Definition

For the purposes of EIMA evaluation:

• AI-Created Work: A work substantially generated by artificial intelligence in its compositional, lyrical, or production structure.

• AI-Assisted Work: A predominantly human-created work in which AI technology is used as a support or execution tool (e.g., vocal synthesis, accessibility software, adaptive instruments).

Only AI-Assisted Works may be considered eligible, provided they comply with Article 14.

3. Eligibility Conditions

An AI-assisted submission may proceed to evaluation when:

1. Human creative contribution exceeds 75% of the overall production.

2. AI usage is formally declared at the time of submission.

3. The Evaluation Committee confirms compliance with the Official Rules.

4. Blind Review Integrity

To preserve meritocracy and impartiality:

• Judges shall be informed of:

  • The presence of disability

  • Personal background circumstances

  • The assistive nature of AI use

  • All eventual A.I. subscriptions are designated in a separated and specific category

• Judges evaluate exclusively based on:

  • Originality

  • Production Quality

  • Innovation

  • Emotional Impact

  • Performance/Artistry

5. Certificates and Public Recognition

To avoid discrimination, differentiation, or reputational bias:

• Certificates (Nominee or Winner) shall remain identical in format and content for all participants.

• Reference to disability shall appear on official certificates.

• Technical disclosure of AI usage shall be displayed on certificates (EIMA® establishes a dedicated AI category).

Transparency is fulfilled through:

• The Official Rules (Article 14)

• The mandatory declaration process

• Internal documentation retained by the Organizer

6. Data Protection

Information regarding disability or assistive needs:

• Is processed in compliance with GDPR standards.

Eventual AI-assisted works that comply with the EIMA Awards® rules don't compete within standard categories.